Schedule interviews
with candidates in seconds

Stay organized and leave a great impression with calendar integration, auto-reminders, and a seamless experience for candidates.

Schedule interview

Candidate Experience

Let candidates choose a time that suits them and start building a positive impression right away.

Synced Calendars

Syncing with external calendars helps you stay organized and avoid double bookings.

Interview Attendance

Automatic reminders keep candidates informed, minimize no-shows, and ensure you're ready for every interview.

Interview Scheduling Process

Step by step to the right candidate

Interview Scheduling

Once the interview time is agreed, you can send the invite directly through HR Lab Assistant. The candidate receives all the necessary details and can confirm, decline, or suggest a new time.

Interview Rescheduling

If something changes, interviews can be rescheduled at any time. The other party is automatically notified and sees the reason for the change, supporting transparency and professionalism.

Automatic Interview Reminders

Reminders are automatically sent to both you and the candidate before each interview, helping reduce no-shows and ensuring better preparation.

Candidate Feedback and Evaluation

Store impressions and notes in one place, visible to your hiring team. Once the evaluation is complete, feedback can be sent to the candidate quickly and easily.

Frequently Asked Questions

How does interview scheduling work in HR Lab Assistant?

After you agree on the date, time, and location with the candidate, you can create and send the invite directly from HR Lab Assistant. You can schedule the interview straight from the “Candidate Applications” section, an individual application, or the “Selection Rounds.” With just a few clicks, the candidate receives an invite containing all details, and can confirm, suggest a new time, or decline. Based on their response, both you and the candidate receive notifications and reminders about next steps.

What happens if a candidate doesn't respond to the invite?

If the candidate doesn't confirm the proposed time within the set deadline, the system sends a reminder to both you and the candidate about the missing response. If the candidate hasn't accepted the time via the system for any reason, make sure to verify if the interview will proceed as planned.

What if you need to reschedule or cancel a scheduled interview?

You can easily reschedule or cancel the interview directly in the system. The candidate is automatically notified of the change. It's always good practice to share the reason for the change to maintain a positive tone and build strong candidate relationships.

Does the system send reminders to both candidates and recruiters?

Absolutely. The system sends two reminders to both recruiters and candidates.
Recruiters get their first reminder in the morning, with a full list of interviews for the day, helping them plan and prepare. The second reminder arrives 15 minutes before each interview.
On the other hand, candidates get their first reminder one day before the interview, and the second two hours before the interview starts.
Recruiters also have the option to snooze, disable, or adjust the timing of the reminders.

Have Questions?

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Schedule interviews with candidates in seconds